Team Check-In Procedures

Team Acceptance/Check-in Paperwork Verification

Mandatory online check in 

All Teams Must Register Online

Teams will be notified via email for check-in approval

Deadline to Check-in is February 14th, 2019 for Boys Teams
Deadline to Check-in is February 21st, 2019 for Girls Teams


ONLINE CHECK IN INSTRUCTIONS

Email Check-In Documents to teamcheckin@ultimatecuprichmond.com

Three (3) pieces of information must be included in each email (Approved Roster, Current Player Cards, Check-In Form).  In addition, teams from outside of Region 1 will need approved Permission to Travel forms. 

1.    Teams need to provide: Copy of their State Approved Roster (USYSA) or their US Club Approved Roster.  Please mark out any players not attending the event and write-in any guest players.  See note below concerning guest players.

2.    A copy of each US Youth Soccer Player Passes or each US Club Players Passes (ONLY the front side that shows picture and Date of Birth must be copied).  Also provide copies of player cards for guest players.

3.  Print and Complete the Ultimate Cup Check-In Information Sheet.  Click here for the link to the Check-in Form. 

4.    USYS Teams from outside of Region 1 must have a Permission to Travel Form attached to the email. US Club teams do not need a Permission to Travel form.

After you have gathered all required documents to finalize your team check-in please:

· Scan each document and save the files

· Please send all required documents in on email.  Include the team name, age group and gender in the file name,
Example:  04GirlsRichmondKickersSouthRosterandcards.pdf

· Email the document to: teamcheckin@ultimatecuprichmond.com 

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Note:   Adding Guest Players:

Step 1: Obtain the guest players current player card and medical release form

Step 2: Add the guest player to the roster.  Please hand write their full name, unique jersey number, player identification number and birthday below the existing rostered players

Step 3: Include Guest Players' player card and medical form with the rest of your team information when emailing documents.

Special Note on Guest Players:

· US Club Soccer teams may only take guest players registered under US Club Soccer, and USYSA teams may only take guest players registered with properly stamped USYSA player pass cards.

If the guest player is a recreation player they must have a recreation card and medical release form. Recreation cards do not require photo's.

All teams must have their tournament roster, cards and medical release forms at each game for review by the tournament officials if needed. Any team not able to produce the items if requested may be forced to forfeit the game. 

Questions on Team Check-in; Contact - Teamcheckin@ultimatecuprichmond.com